It is no surprise to see that digital distribution of all media products is fast becoming the de facto standard for distribution of media content, particularly for shorter videos such as PSA messages.
First let’s define the terms. Digital distribution (also called digital content delivery, online distribution, or electronic distribution), is the delivery of media content online, thus bypassing physical distribution methods, such as video tapes, CDs and DVDs. In additional to saving money on tapes and disks, digital distribution eliminates the need to print collateral materials such as storyboards, newsletters, bounce-back cards, etc. Finally, it provides the opportunity to preview messages online, and offers media high-quality files for download.
The “Pull” Distribution Model
In the pre-digital world, the media was spoiled because they had all the PSA messages they could ever use delivered right to their desktop, along with promotional materials explaining the importance of the campaigns.
Today, the standard way for stations to get PSAs in the digital world is to go to a site created by the digital distribution company and download them from the “cloud.” Using a dashboard that has been created for PSAs, the media can preview the spots and download both the PSAs, as well as digital collateral materials such as storyboards, a newsletter and traffic instructions. This schematic shows the overall process flow for digital distribution.
To provide more control over digital distribution, Goodwill Communications has its own digital distribution download site called PSA Digital™, and to see how we handle both TV and radio digital files, go to: http://www.goodwillcommunications.com/PSADigital.aspx.
On the site, the media can preview PSAs online, access background information on the campaign, and download Nielsen SIGMA encoded files.
Role of Promotion
Since digitally distributed PSAs no longer go directly to the decision-maker, promotion is more important than ever, to ensure that the media decision-maker knows how to download your PSAs.
Here are some of the tactics we use to promote our client campaigns:
- Posting client files to our PSA Digital Website, where they can be viewed and downloaded in broadcast quality with the Nielsen SIGMA code embedded in the files
- Posting a digital storyboard, a newsletter, and traffic instructions on the media download site maintained by the digital distributor to provide background information on the client campaign
- Using blast emails to let stations know where they can download PSAs; sending these to the media, as well as to state broadcast associations
- Posting our client PSAs to our branded You Tube site called PSA USA
- Posting client PSAs to the National Association of Broadcasters’ Spot Center download site to give the messages external credibility
- Connecting client PSAs with social media such as You Tube and Facebook; writing blogs on the social issues being promoted via PSAs and sending background information on the campaign to online websites pertinent to the issue
- Finally, and most importantly, we have our outreach specialist personally contact all the national cable networks in our database to pitch our client PSAs to them
From the evaluation standpoint, we are still dealing with the implications of digital distribution, and to give us a better measurement of how digitally distributed campaigns compare to those involving hard copy materials, we created something we call our “benchmark report.”
This report takes data from 70 TV PSA campaigns we distributed from 2010 (when stations migrated to Hi-Def) to 2016, and parses the values they generated out by month. We then compare how any given client campaign compares to this monthly standard. This allows us to see how campaigns distributed digitally compared to those using hard copy materials. When a campaign is under-performing the standard, we can also use this data to take corrective actions before the campaign has run its course
We are working with our digital distribution partner to develop other metrics of success, such as how many stations previewed the PSAs; how many stations downloaded them; and ultimately we may even be able to compare those that downloaded against users.
Unlike the old PSA distribution paradigm which was based on fairly routine ways of doing things, the digital world requires that we work harder to keep up with ever changing technology. Just as Sir Aldous Huxley wrote in his groundbreaking novel in 1931 called Brave New Worlds, we must either embrace these new ways of doing things, or we will no longer be relevant, as change swirls about us.
Bill Goodwill, CEO of Goodwill Communications, has written dozens of articles pertaining to various aspects of PSAs, many of which can be viewed at http://psaresearch.com/biboverall.html. James Baumann, Goodwill Communications’ Chief Operating Officer, was formerly Executive VP/Media for the Ad Council, and is an expert on digital distribution.
About the same time the personal computer came on the scene, my company (Goodwill Communications), designed the very first evaluation system for PSA campaigns in 1981. Since then, we have produced literally thousands of evaluation reports for TV, radio, print and out-of-home media.
In this data driven culture, accountability for marketing expenditures has never been more important. There are a variety of reasons why you should evaluate every aspect of your PSA campaign. It:
- Demonstrates if your message is getting through to the right audiences
- Shows where you are and are not getting exposure
- Provides basis for making corrections
- Validates success of your PSA program
- Helps you keep your job
Reaching the Right Audiences
While most people think of PSAs as a general awareness medium, they can be used to reach very specific audiences such as parents, minorities, airline/transit passengers, shoppers and college students. A radio campaign we launched for March of Dimes to prevent premature births for example, was aimed at minority mothers, and it generated just under 70,000 airplays, 48MM Gross Impressions and $2.5MM in value.
Another campaign we distributed on behalf of the Peace Corps aimed at college youth, generated a total of 782,000 leads, which in turn resulted in 58,558 applications, 21,456 invitations to join, and 18,028 Volunteers who actually joined.
It is natural to want to focus on the positive trends depicted in evaluation reports. However, to use evaluation data properly, you should also analyze where you are not getting exposure as well, because this is how you can improve ultimate results. Following are several factors that should be analyzed to determine weaknesses in PSA exposure.
- Dollar values – We have created a benchmark of PSA dollar values for comparing one client campaign against another. Obviously all PSAs are different, but our benchmark reflects PSA attainment for over 87 different PSA campaigns distributed to a similar number of stations, so it is a good method to determine how any particular campaign is performing on a month-to-month basis, when compared to a standard. Monitoring your campaign as it matures is very important, because if you wait until the campaign ends, it is too late to take corrective action.
- Geographic coverage – many organizations have field offices and by sorting the data by these offices, you can quickly see where exposure is above, at or below average. Another way is to display data on an interactive map, which shows where coverage is above or below the norm.
- Target audience analysis – by examining the types of magazines that use your PSAs, the radio program formats for stations and the time your PSAs air on TV, you get feedback on key audience penetration and determine if it reached your campaign objectives.
Validating Your Success
A multi-media PSA campaign can cost several hundred thousand dollars to produce and distribute. It is inconceivable that any organization – particularly non-profits – would spend this amount of money and not want to know what results they have achieved with their campaign. There are several ways to validate the success of your PSA:
- Quantitative – overall station usage, number of markets reached, reach (Gross Impressions) , frequency of use and advertising equivalency value are all quantitative parameters to demonstrate PSA success.
- Qualitative – factors that are included in evaluation reports include usage by daypart, use of longer spot lengths, key market penetration, and the number of messages reaching primary audiences..
- Return on investment – an important way to measure the success of your campaign is to divide the total value of PSA attainment by the cost of PSA production and distribution to show the relationship between cost and return.
Reinforcing Mission Support
Many organizations don’t think of PSA campaigns as strategic communications tools to help achieve your critical mission. However, to the extent you can demonstrate the ability to reach key stakeholders via your PSAs, they can be an integral part of your communications outreach. Evaluation data can be used to show the extent to which PSAs support your organization’s critical mission in several different ways:
- Stimulating public response – this can be measured in phone calls to toll-free numbers, visits to dedicated websites, or applications to volunteer.
- Generating greater public awareness of your issue. While this can be difficult to measure, many organizations use tracking research to determine changes in public awareness about an issue or organization.
- Changing public behavior toward your issue. Equally difficult to measure, there is some data to show that PSAs can achieve this objective.
A research study conducted by the Advertising Research Foundation (ARF) concluded that PSAs can induce significant changes in public health behavior. According to the report summary, “in one of the toughest and most challenging areas for advertising today – that of changing attitudes and behavior for health-related issues — the use of public service advertising alone not only increased awareness, but also reinforced people’s belief, fostered their intent to act and inspired potentially life-saving action.”
For more information on the kinds of evaluation data you can compile and key trends analysis, see the article: “How You Can Use Evaluation Data to Fine-Tune Your PSA Campaign” at: http://www.psaresearch.com/bib4401.html.
Goodwill Communications has been distributing national PSA campaigns for over three decades, and during that time we have seen PSAs that were not well conceived; we have seen some that should not have been produced in the first place; and we have seen many that overlook some of the basic rules governing PSA attainment in all media.
These campaigns are expensive; many can cost a non-profit hundreds of thousands of your donor dollars, so the central question is: Does your PSA program meet your organizational objectives, and how do you know?
In the latest series of articles to inform and educate our associates in the field of public service advertising, in this piece we are going to address:
- What is a PSA Audit?
- Why does it matter?
- What are the mechanics?
- The PSA AuditMost of us get so wrapped up in our daily jobs that we are on auto pilot – management wants some stats for the board to prove the PSA program they approved is working, and as long as you feed them some data, they are happy.
- We want to take this to another level, which is why we conceived the concept of a PSA Audit,™ which poses four underlying questions:
- How well is your PSA program performing?
- How does your campaign compare to a standard?
- Does your PSA program support your critical mission?
- What is your PSA ROI?
I was recently contacted by a reporter from the Chronicle of Higher Education who wanted to interview me and some other folks who had expertise about education and social marketing. I am always nervous with these types of situations because I was trained as a PR man to stay in the background and make my client look good. As long as you did that, you could never get in trouble trying to hog the limelight. However, for the past three decades I have been the spokesman for our company, so I decided to participate.
I will not delve into the details of the interview, because you can read them at: https://shar.es/1uxpmb. These interviews, particularly when there are multiple people being asked to comment, never give one the chance to fully respond.
Looking back on the experience, here is what I would like to have said:
First, not all kids are college material. My dad was a tradesman who earned a good living for the family as a tool and die machinist. Just because a young person does not score well on the SAT, he or she should not give up hope for self improvement. There are excellent trade schools who help young people learn a trade or craft, and maybe that is their passion, so why should we force them to go to college when they want to be an auto mechanic? I actually adopted a “VoTech” school in my home town and started a scholarship in my dad’s name to provide stipends for students to continue their technical education. You can check it out at www.paulenafoundation.com.
Secondly, in my world, kids going off to college should earn some of the money themselves, which avoids more student debt, and the kid will appreciate it more. When you are flipping burgers and digging ditches to earn your way through college, I guarantee you will work harder to stay in school. The kids who have rich parents have no incentive to work hard at all, and that is why so many kids are taking 6 years to get through four year schools.
My third point should be first, in that it is a win-win-win solution. Join the U.S. military before going to college. I know this sounds totally “old school…” that anyone should do anything to help the country instead of helping themselves, but believe it or not, that is the way it used to be. That is what got us through two World Wars as victors; that is what has kept our country strong; and that is what we are lacking today. Would it surprise you to know that in Israel every young man and woman has to serve their country?
Would it surprise you that, according to a story in the New York Times, less than .5 (five tenths of a percent) of the population serve in the armed forces today, compared with more than 12 percent during World War II? Even fewer of the privileged and powerful shoulder arms. In 1975, 70 percent of members of Congress had some military service; today, just 20 percent do, and only a handful of their children are in uniform. There is no way they are going to send their kids off to war when the less fortunate and minorities can shoulder the burden to keep them safe. This is hypocrisy at the highest level!
In my world, young people coming out of high school would have only one vocational choice to make – am I going to spend the next several years of my life in the U.S. Army, Air Force, Marines, Navy or Coast Guard? Once they make that choice, then they can decide what trade they want to learn while they mature, get to meet people from all other cultures, work together as a team and earn money for college while doing it. Is there anything wrong with this picture?
The U.S. government has a very complex and time consuming contract bidding process – both for the government and the bidder – and the reasons for their approach are two-fold. First, it is more equitable to all the firms which have the required capabilities – giving smaller firms the chance to bid against bigger companies. But more importantly, it reduces costs.
Imagine for a second if the government issued a notice to one of its regular contractors – let’s say Boeing – to build the next generation long range bomber. Further, let’s say the government told Boeing they are giving them a no-compete contract. Do you think this approach would result in higher or lower costs? If you answered lower, it is back to contracting 101.
Any time any bidder, vendor, contractor, or service provider can have the luxury of doing work when there is no competition, I can guarantee they will charge more and the reason is obvious – they have no incentive to keep costs down.
Before starting my own firm, I was an executive in an ad agency in Washington, DC managing the national recruiting advertising contract for the U.S. Coast Guard, which we won in open competition. Not only did I issue bid requests to all qualified vendors for every task pertinent to our work with the Coast Guard; we were required by law to do it in the spirit of free and open competition.
In the private sector, too many organizations issue non-competitive contracts, which end up costing them more money and perhaps not getting the most innovative ideas. I will give an example without naming names.
Lowering Your Contract Costs
In the early 1990’s we distributed a national PSA campaign for a large non-profit, and delivered results beyond their expectations, according to our client. Then a new director of communications came on board, who brought in a favored PSA vendor. We, as the incumbent PSA distributor, did not even get a chance to bid on their work; it was simply given to the new firm, because they were friends with the newly appointed communications director.
This arrangement lasted a couple of years, and then there was another change in communications directors. The new communications director, being more astute, sent out bids to three PSA distributors. As it turned out, we won the contract, and the firm that had been providing the PSA services, submitted a bid that was so high, they were not even considered.
Their bid was tossed in the trash so to speak, because their costs were so excessive. How much money was lost by the non-profit, is not known, but the point is, it should not have happened.
Getting More Innovative Ideas
The second advantage to competitive bidding, is the firms which want to do the work will put their best ideas on paper – ideas which cost the non-profit nothing. I cannot tell you how many times I have brought all our best thinkers together to develop creative ideas for a prospective client, yet we were not always the successful bidder. Knowing you are competing against the best in your business class makes you very innovative and creative. Win or lose on the bidder’s side, the non-profit gets these ideas free to use as they see fit.
Achieving Greater Results
The final point is somewhat theoretical, but I think it holds up to rational thought. The company that must keep on proving itself from year to year vis-à-vis its competition will go the extra mile to achieve results. They know that the client is looking over their shoulder for certain results and that there are other firms waiting in the wings to handle their campaign. This, to any smart PSA distributor, provides the incentive to work harder and smarter to achieve results. As for the company that has no competition – knowing the non-profit is going to use them whether they perform or not – where’s their incentive to hustle? Why should they go the extra mile to get you incremental exposure?
What should be included in the competitive bid:
- Ask for proposals – not just a cost a cost estimate, because an estimate only tells you how much, but it does not tell you how the PSA distributor will perform the desired tasks
- Ask the bidders to describe precisely how they distribute, package and evaluate PSAs, the names and experience of the staff members who will work on your campaign.
- What is the bidder’s overall experience with PSAs and have they distributed PSAs similar to yours?
- What will they do to promote your campaign to make it stand out among all the other PSA campaigns the media receives?
- What type of evaluation do they provide; how many different reports; and what type of data is in them? How often is the data refreshed; and what is the process for getting access to the data?
The best news of all is that competitive bidding doesn’t cost anything but the time it takes to develop the RFP (Request for Proposal). Perhaps more important, your boss is going to love the fact that you are trying to get the very best work for your organization at the lowest possible cost.
Goodwill Communications has been in the forefront when it comes to educating our clients and colleagues about best practices pertaining to public service advertising. We maintain the Public Service Advertising Research Center at www.psaresearch.com and provide an extensive list of FAQs at www.psaresearch.com/faq.html. On our corporate website, we provide many articles and case histories regarding the most effective ways to distribute and evaluate PSAS at: www.goodwillcommunications.com and at http://www.goodwillcommunications.com/WhitePapersArticles.aspx.
When we prepare cost estimates for PSA distribution – TV in particular – there is a line item listed as “Promotion,” and then a description of the tactics we use to promote our client campaigns. While it is a fairly modest cost in the total scheme of things, clients typically ask “why do I need to do these things – what does promotion do for my campaign?”
There are at least three reasons for campaign promotion, and especially broadcast TV, which typically accounts for 70-80% of all PSA values and exposure.
● To engage the TV public service director in your issue
● To gain a competitive edge over other non-profits seeking airtime
● It delivers quantifiable results
It is natural to think that the issue we are working on is the most important one in the world. However, if you were a public service director for a major TV station, your issue is just one of the hundreds they deal with in any given month.
The typical profile of a major market TV station is an African-American woman, working in a one person department, who is over worked and under paid.
In addition to dealing with hundreds of requests for PSA airtime, she has other station duties, and is inundated with calls from all over the country begging for airtime. And oh, did I mention that she works in a non-revenue producing department, which means management does not give her nearly the resources she needs to do her job well?
This graphic is a take-off on the famous McGraw-Hill Man in the Chair ad where a gruff old man looks into the camera saying that he never hears from the ad rep who calls on him, but now is asked to buy something from him. This ad is the essence of why media promotion and engagement is important.
There are a variety of ways to inform, educate and engage the media in your issue, but given space limitations, we cannot address them all.
One of the most effective is to do a newsletter which tells the media why your issue is important, and why it deserves their consideration, such as this one shown.
These newsletters can be printed in hard copy and inserted into the packages going to TV stations, or they can be sent via Constant Contact to stations via email. To see samples, go to: http://www.goodwillcommunications.com/Newsletters.aspx.
A Competitive Edge
When I speak at PSA workshops, one of my favorite questions is: how many TV PSAs does the typical broadcast TV station receive? It is interesting to note that almost everyone under estimates the true numbers. As shown in this graph, over half of all TV stations receive from 32-120 PSAs monthly.
What this means is that the non-profit that does a better job of marketing and promoting their issue is going to get their PSAs used. Others who do not understand the competition for scarce time, and do nothing to cut through the clutter, will find their PSAs sitting on the shelf.
Delivering Quantifiable Results
There are two fairly recent trends that have almost revolutionized the number of TV PSAs that get used, and the number of people who see them. The first was when TV stations began to embrace High Definition. As part of that technological shift, local TV stations were given up to six sub-channels which could be used to expand their programming. Many of them use this expanded capacity to air PSAs, and thus we have seen a substantial increase in PSA usage across the board for all our client campaigns.
The second trend is the explosion in national cable networks, which have been created to meet very specific audience interests and lifestyles.
When you channel surf, you see TV programming catering to people who love to cook, history buffs, dog lovers, nature enthusiasts and everything in between. Numerically, the number of national TV networks to which we distribute our client PSAs, has grown from 35 three years ago, to 150 today.
Due to the reach and importance of these networks, three years ago we hired an outreach specialist, named Margaret Kessler, who contacts each of the networks to which our PSAs are distributed, and she sells them on the importance of our various client issues. This takes a very gifted and special person to do this day after day, but Margaret has performed some miracles for our clients, which are detailed in her bio at http://www.goodwillcommunications.com/Team.aspx#G4.
After bringing Margaret on our team, we thought it would be important to isolate network reporting from all other local broadcast TV usage, so we created a separate network TV report for each of our client campaigns.
This makes it very easy for clients to see the impact of our promotional activity, and is a tool Margaret can use to see which networks are actually using PSAs as compared to her call sheet indicating a commitment to use them. For those which had committed, but are not using our PSAs, she calls them back to gently nudge them to fulfill their verbal commitment. It is pick and shovel work, but it pays dividends, as shown by the following table.
The table shows a campaign we distributed for the American Academy of Dermatology where no network outreach was done, and the results from those campaigns where we contacted networks personally. It is a pretty convincing argument to show that promotion pays.
One of the questions we are asked quite frequently is what are the pros and cons of paid ads versus PSAs and if we use paid ads, how will it affect our PSA program?
First, from an effectiveness viewpoint, no media savvy person could argue for PSAs if they had the resources to execute a paid campaign. Paid advertising allows the sponsor to control all aspects of the media buy, right down to the times when their primary audience is exposed to the message, as well as the fact that the reach, frequency of the buy, and all other parameters are controlled.
There was a time when trying to purchase paid airtime/space and run a PSA campaign at the same time in any medium and for any length of time would have been the kiss of death for the PSA component. However, that is no longer the case.
Looking at the overall PSA landscape, there is perhaps no such thing as “pure” PSAs. The ONDCP (Office of National Drug Control Policy) purchases paid ads, and asks the media to give matching PSA placements for each paid ad.
There is something called the Non-Commercial Sustaining Agreement, which involves airing what are essentially “PSA’s,” but money is paid to the state broadcast association. The advantage to this arrangement is better placement than what one would get via conventional PSAs. Most of the military services employ both paid and PSAs, at no detriment to their PSA program, and we know that since we have worked with them all.
And there are arrangements such as corporate sponsorships, which can blur the line on paid-vs-PSAs as well. Some of these models involve a paid sponsor which buys the airtime for the non-profit, and sometimes they are identified in the PSA message, and sometimes not.
Some media outlets which don’t want to jeopardize their chances at getting income, have been willing to overlook this apparent conflict, and will give you 2, 3, or perhaps four PSAs for every paid spot. Conversely, if you are buying time, some networks and non-profits you may want to work with will not give you PSA airtime. For example, to work with the Outdoor Advertising Association of America, the non-profit has to certify that they have not, or are not, buying media.
Largely it is a matter of how much nuance is exercised in the media buy. Paying for a very limited time, or on a selected basis, is preferable to a very aggressive, in your face national campaign. For example, one of our clients buys time in the Washington, DC market, but is distributing the same spots as PSAs in all other markets. To avoid conflict between the two, we block out Washington, DC from our PSA distribution plan.
In the final analysis, any non-profit considering a paid campaign has to examine the cost and whether they have the resources to buy media for the longer term, which is necessary to be successful. Buying a few spots here and there one time will probably do more damage than good, because it will probably not achieve the marketing goals, and will almost certainly poison the well for PSAs.
Also, you have to look at the situation on a case by case basis. As a general rule, buying media time in one medium, will not affect PSA support in another medium.
Unless the paid spots or print ads are clearly labeled as such, it is difficult for anyone to determine whether they are paid or PSAs. On the other hand, local media sales representative have a history of sharing information on who is spending money in their market, so it may be difficult to keep your paid placements a secret.
The problem that can occur is that one or two stations in the market could be your biggest PSA supporters, but perhaps they are not the market leader in terms of audience. So, if you buy time on the market leader, and the PSA station supporters do not get part of the media buy, what chance do you think you will have in getting future PSAs on that station? Zero is a good answer.